October 2019

Results of meeting

At the Special General Meeting of the Club tonight, members voted as follows:

A majority of members present voted in favour of lifting the penalty (suspension) of the member who had been suspended. That member may now continue as a member of the PCCCT.

A majority of members present voted in favour of confirmation of the penalty of the member who had been expelled and appealed. That member now ceases to be a member of of the PCCCT.

Rod Viney (Secretary)

Your Committee would like all 2019 members and Life Members who can possibly attend to do so.

Some unfortunate incidents occurred after race 25  on September 15 at Burnie Netball Centre (the Big Six), involving three Club members.

As per the Club Constitution Section 31 (link below), your Committee investigated and found all three had breached the Club Code of Conduct (link below).

Consequently, two members were expelled from the Club and the third suspended.

The Constitution allows suspended and expelled members to appeal their sanctions to a special general meeting and two of the three have appealed.

Agenda:

1. Welcome and brief explanation of proceedings
2. Details of the penalties imposed by the committee and the reason for the penalties
3. Up to five minute break for the appellants to prepare to be heard by the meeting
4. The member suspended may speak to the meeting, should he wish
5. The member expelled may speak to the meeting, should he wish
6. Vote scrutineers appointed
7. Voting slips distributed and members vote to endorse each penalty or lift each penalty
8. Votes counted by scrutineers
9. Count result announced
10. Meeting closes

NB As per the Constitution:

(8) If at the Special General Meeting a majority of the members present vote in favour of the lifting of the penalty, the penalty shall be deemed to have been lifted and the member is entitled to continue their membership of the Association.

(9) If at the Special General Meeting a majority of the members present vote in favour of the confirmation of the penalty, the penalty takes effect, and the member ceases to be a member of the Association without entitlement to refund to registration monies paid.

(10) Persons expelled from the Association will not be eligible to reapply for membership at any time, except with the consent of the Committee.

Following the incidents which occurred at the Club race on 15 September, your committee acted according to the Club constitution, Section 31.

The matter was investigated by your committee and found that three members had breached the club Code of Conduct.

As a result, one member had his Club membership suspended for six months and the other two were expelled from the Club.

The member suspended and one of the two expelled have, according to the constitution, asked the Committee to call a Special General Meeting to which they wish to appeal their sanctions.

Please note that the third member has until October 17 to lodge a requisition to appeal, also.

Consequently, you are advised:

Notice of Special General Meeting

Professional Cross Country Club Inc. has called a Special General Meeting at 7.00 pm, Wednesday, 23 October, 2019 at the Ulverstone Surf Lifesaving Club. Agenda: Suspension and/or Expulsion of Members as outlined in the PCCCT Inc. Constitution. Attendance at the Special General Meeting is open to life members and all current members of the PCCCT Inc. 

Rod Viney Secretary

Please see Section 31, paragraph 7 of the Club constitution for information on how the meeting will be conducted.

Your committee would like all current members and life members who are able to attend, to do so.