Special General Meeting – October 23 at 7:00pm Ulverstone Surf Club

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Your Committee would like all 2019 members and Life Members who can possibly attend to do so.

Some unfortunate incidents occurred after race 25  on September 15 at Burnie Netball Centre (the Big Six), involving three Club members.

As per the Club Constitution Section 31 (link below), your Committee investigated and found all three had breached the Club Code of Conduct (link below).

Consequently, two members were expelled from the Club and the third suspended.

The Constitution allows suspended and expelled members to appeal their sanctions to a special general meeting and two of the three have appealed.

Agenda:

  1. Welcome and brief explanation of proceedings
  2. Details of the penalties imposed by the committee and the reason for the penalties
  3. Up to five minute break for the appellants to prepare to be heard by the meeting
  4. The member suspended may speak to the meeting, should he wish (five minutes)
  5. The member expelled may speak to the meeting, should he wish (five minutes)
  6. Vote scrutineers appointed
  7. Voting slips distributed and members vote to endorse each penalty or lift each penalty
  8. Votes counted by scrutineers
  9. Count result announced
  10. Meeting closes

NB As per the Constitution:

(8) If at the Special General Meeting a majority of the members present vote in favour of the lifting of the penalty, the penalty shall be deemed to have been lifted and the member is entitled to continue their membership of the Association.

(9) If at the Special General Meeting a majority of the members present vote in favour of the confirmation of the penalty, the penalty takes effect, and the member ceases to be a member of the Association without entitlement to refund to registration monies paid.

(10) Persons expelled from the Association will not be eligible to reapply for membership at any time, except with the consent of the Committee.

Incidents at the Big Six, 15 September 2019

Following the incidents which occurred at the Club race on 15 September, your committee acted according to the Club constitution, Section 31.

The matter was investigated by your committee and found that three members had breached the club Code of Conduct.

As a result, one member had his Club membership suspended for six months and the other two were expelled from the Club.

The member suspended and one of the two expelled have, according to the constitution, asked the Committee to call a Special General Meeting to which they wish to appeal their sanctions.

Please note that the third member has until October 17 to lodge a requisition to appeal, also.

Consequently, you are advised:

Notice of Special General Meeting

Professional Cross Country Club Inc. has called a Special General Meeting at 7.00 pm, Wednesday, 23 October, 2019 at the Ulverstone Surf Lifesaving Club. Agenda: Suspension and/or Expulsion of Members as outlined in the PCCCT Inc. Constitution. Attendance at the Special General Meeting is open to life members and all current members of the PCCCT Inc. 

Rod Viney Secretary

Please see Section 31, paragraph 7 of the Club constitution for information on how the meeting will be conducted.

Your committee would like all current members and life members who are able to attend, to do so.

Isaac and Maddi (and Lawson)

 

Please note: you can also donate by direct deposit to:

BSB: 067010
Account: 28005745
Please put “Troughton Appeal” as the reference.

For those who may not be aware: Isaac Troughton and his fiancée, Maddi, had a baby boy 4 weeks ago who was born at 24 weeks gestation – so very premature.

While he is making progress, Maddi and Isaac are facing big hurdles in the near term as mum and bub need to remain in Hobart with Isaac travelling.

Your committee has decided to organise a cash collection for the young family. So if you would like to contribute, please bring some money in an envelope to the run at Molly Malone’s this week or to Gunns Plains next week. It can be handed to me or Barry.

If you would like to include a note or card feel free. The donations will be pooled and forwarded to Isaac and Maddi in a couple of weeks.

Many thanks, Rod.

Burnie Trophy Centre/Troy Atkins Accounting “Ironman Classic”

The Burnie Trophy Centre/Troy Atkins Accounting “Ironman Classic” 25km at Forth will be run on July 7th. Entries are now being taken for this event and must be in before Monday July 1.

You can enter on Sunday June 30 at the Club race at Burnie or on-line by using the form below. If you have any issues, email pccctentries@gmail.com.

General race queries can be directed to me, Rod, at Rod63@bigpond.com.

The Club would like to thank Hayden Bishop for his work to enable on-line entries.

Ironman entry: http://bit.ly/pccctim19

Season Registration: http://bit.ly/pccctrego19

 

News from the committee meeting May 13th

At the committee meeting last night (May 13th) some decisions were made that we would like to share with you.

First, there was strong support from members for the 5 km Fish Frenzy race on July 14 to be a massed start, sealed handicap event. This race doubles as the Club 5 km championship. The committee decided to make this race a sealed handicap for this year.

Second, Hayden Bishop had offered to set up a system to enable us to take on-line entries and registrations. He kindly attended and demonstrated how it would work. The committee agreed to trial the system for the Ironman Classic, run on July 7. Stay tuned for more information.

Finally, it was decided to allow nominated time runners who are 12, 13 or 14 years old, to run in Club 5 km and 6 km events as non-competitive entrants. They would be timed by hand timers (not chip) and of course not be eligible for prize money. The handicapper would place them on a mark which would mean they wouldn’t finish near the front of the race. Thus they couldn’t affect results nor break the tape. We expect only two or three of our nominated time members will be involved in this way.

Drinks during the Mountain Classic

Like other running organisations we are keen to reduce our impact on the environment. Consequently we are going to try to limit the use of disposable plastic cups in our events.

Could runners in the Mountain Classic on Sunday please provide their own drinks in drink bottles, labelled with your name and race number (see example). There will be a box at the start in which to place them. Please have them in the box by 10:00am.

They will be taken to the drink station for you and then to Ridgley for you to collect.

Also there will be a soup lunch provided after the event. A big thank you to our soup makers.

drink bottle

Ballot regarding a sealed handicap

It has been suggested to the Committee that we consider running Race 16, Fish Frenzy 5km as a sealed handicap.

This event doubles as the Club 5km championship.
So, it would be a mass start and the first three men and women across the line would be the championship placegetters.

Following the race, the handicaps would be applied to the elapsed times to determine the handicap placegetters.

Your Committee determined at Monday night’s meeting that we would put the proposal to members. Consequently, at the next 4 races you will be asked to vote (on paper), yes or no, to indicate if you support the proposal. It will need strong support to be considered further.

Please feel free to discuss and share your views. Thank you, Rod.

Races Requiring Pre-entries

Several races require pre-entry a week (Feature Race two weeks) ahead. Club Membership is also required to enter these events

You can download the forms here.

If posting entries, send with cheque or postal order to PO Box 561, Burnie 7320.

Mountain Classic 2019 Entry form

Marathon 2019 Entry form

Forth Ironman 2019 Entry form

Half Marathon 2019 Entry form

Feature Race 2019 Entry form

PCCCT Membership Form 2019

Notes from our handicapper for 2019

Pat McMahon is our handicapper for 2019. He has asked that these notes be provided to runners to give an indication of how he will undertake the difficult task of handicapping our races this year.

Handicapping PCCCT 2019 Season

I thank the Club for the opportunity to perform duty as Handicapper for the 2019 Season. All systems aren’t infallible. I am not a computer savvy person but I have certain guidelines to enable all persons to be able to compete on an equitable basis.

My Guidelines when handicapping competitors :

All persons are entitled to a win providing consistent performance to their ability.

Consistent running to ability can only be measured by performance over a number of races.

Consistent Performance cannot be measured by poor form, injury or sickness.

New competitors will be given a mark in accordance with information given or obtained and after performances that mark may be readjusted.

New competitors should be competing for a win at least halfway through a season.

A competitor will not be penalised for consistent running to their ability.

A Handicapper competing in Club Races will not have an improvement on his handicap unless it is sanctioned by the Committee.

Ability is commensurate to age and gender.

It is an aim to have the majority of a race to finish in a three minute time frame. (Excluding poor form, sickness or injury)

Winners will only be penalised to be able to be competitive at the top end of the field, if in form.

We are not competing for sheep stations so all persons should be able to compete on an even basis, enjoy the moment, the company and atmosphere.

It is good to be alive and be able to front up . We are a long time dead.

We are fortunate to have a Club that is able and willing to provide an array of running races and social events for an affordable amount .

All the best for the upcoming season.

Regards,

Pat McMahon